Gmail to Notion Email Sync
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Syncs labeled emails from Gmail to a Notion database and updates Notion pages when tasks are completed.
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About This Workflow
Overview
This workflow automates the process of transferring emails with a specific label from Gmail to a Notion database. It creates new pages in Notion for unassigned emails and removes the Gmail label once a corresponding task in Notion is marked as complete.
Key Features
- Automatically syncs emails with a designated Gmail label to a Notion database.
- Creates Notion database pages using the email subject as the title and a snippet of the body as content.
- Links to the original email thread are included in the Notion page.
- Removes the Gmail label when a Notion task is marked as complete.
How To Use
- Gmail Setup: Create a specific label in Gmail (e.g., 'Notion').
- Notion Setup: Create or select a Notion database with at least the following properties: 'Title' (Title type), 'Thread ID' (Text type), and 'Email thread' (URL type).
- n8n Credentials: Configure Gmail OAuth2 and Notion API credentials in n8n.
- Workflow Configuration:
- Update the 'Get emails from label and last request time' node with your Gmail label ID.
- Update the 'Try get database page' and 'Create database page' nodes with your Notion database ID and relevant property keys for 'Thread ID' and 'Email thread'.
- Ensure the 'Find my email address' node uses the correct API base URL if required for other operations.
- Trigger: Emails sent to the configured Gmail label will trigger the workflow.
- Completion: When a Notion database item associated with an email is marked as complete, the corresponding Gmail label will be removed.
Apps Used
Workflow JSON
{
"id": "66d3a91d-efd0-48e1-9e0e-86a0f05c3214",
"name": "Gmail to Notion Email Sync",
"nodes": 0,
"category": "Email & Productivity",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 66d3a91d-efd0...
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