Google Calendar to Sheets Sync: Real-time Event Tracking
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This n8n workflow automates the real-time synchronization of your Google Calendar events directly into a Google Sheet. It intelligently checks for new and updated events, ensuring your spreadsheet always has the most current and accurate information without manual data entry.
About This Workflow
Tired of manually logging your Google Calendar events into a spreadsheet? This robust n8n workflow provides a seamless, automated solution. Running on a schedule, it diligently monitors your chosen Google Calendar for any new or modified events. It then compares these events against your designated Google Sheet, deciding whether to add a brand-new entry or update an existing one, effectively preventing duplicates and maintaining data integrity. Ideal for tracking meetings, project deadlines, personal appointments, or any time-sensitive data, this automation transforms your Google Sheet into a dynamic, up-to-date record of your calendar activities, perfect for reporting and analysis.
Key Features
- Automated Syncing: Regularly fetches and syncs Google Calendar events to Google Sheets on a user-defined schedule (e.g., every minute).
- Intelligent Updates: Automatically detects if an event is new or has been updated in Google Calendar and either adds a new row or modifies an existing one in Google Sheets.
- Duplicate Prevention: Prevents redundant entries by matching events based on customizable criteria before writing to the sheet.
- Flexible Data Mapping: Easily configure which event details (title, date, time, description, etc.) are recorded in which columns of your Google Sheet.
- Customizable Logic: The
Codenode allows for tailored matching logic between calendar events and sheet rows to fit specific needs.
How To Use
- Configure
Schedule Trigger: Adjust the interval for how often you want the workflow to run (e.g., "Every 1 min"). - Connect
Google Calendar: Authenticate your Google Calendar account. Specify which calendar to monitor and any date range filters for events. - Connect
Google Sheets: Authenticate your Google Sheets account. Provide the Spreadsheet ID and the exact Sheet Name where events should be stored. - Customize
Match Events vs Rows(Code Node): Edit this node to define the specific criteria for matching a calendar event with an existing row in your Google Sheet (e.g., by event ID, title, or start time). - Map Data in
Add to SheetandUpdate Sheet: In both Google Sheets nodes, map the desired Google Calendar event fields (e.g.,{{$json.name}},{{$json.startsAt}}) to the corresponding column headers in your Google Sheet. - Activate Workflow: Once configured, activate the workflow to begin real-time synchronization.
Apps Used
Workflow JSON
{
"id": "1b2fb842-d6ad-4ba5-9370-07a95a3e5ac8",
"name": "Google Calendar to Sheets Sync: Real-time Event Tracking",
"nodes": 16,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 1b2fb842-d6ad...
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