Automate Your Meetings: Google Calendar to Zoom Integration
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Effortlessly create Zoom meetings directly from your Google Calendar events. This workflow automatically detects eligible calendar entries and schedules them as Zoom meetings, saving you valuable time and ensuring no appointment is missed.
About This Workflow
This n8n workflow streamlines your meeting scheduling process by bridging the gap between Google Calendar and Zoom. It intelligently scans your Google Calendar for upcoming events, filters out non-meeting entries (like "transparent" or "signal" events), and automatically generates a Zoom meeting for each qualifying event. The duration of the Zoom meeting is dynamically calculated based on the start and end times of your Google Calendar event, and the meeting is scheduled to start precisely when your calendar event is set to begin. This ensures that your online meetings are always prepared and ready, reducing manual effort and improving your overall productivity.
Key Features
- Automated Zoom Meeting Creation: Generates Zoom meetings for eligible Google Calendar events.
- Intelligent Filtering: Excludes unwanted events like "transparent," "signal," or "in-person" meetings.
- Dynamic Duration Calculation: Automatically sets the Zoom meeting duration based on the calendar event's length.
- Precise Scheduling: Creates Zoom meetings to start exactly when your calendar event begins.
- Timezone Aware: Utilizes the timezone information from your Google Calendar event.
How To Use
- Set up Triggers: Configure the 'Cron Once a Day' node to run daily at your preferred time (default is 7 AM) and the 'On clicking 'execute'' node for manual testing.
- Connect Google Calendar: Authenticate your Google Calendar account in the 'Google Calendar' node. Replace
REPLACE_WITH_CALENDAR_IDwith your specific Google Calendar ID. - Define Time Window: The 'Date & Time' node calculates a future time (12 hours from now) to set the
timeMaxfor Google Calendar event retrieval. Adjust thedurationandtimeUnitif you need to look further ahead or behind. - Filter Events: Customize the conditions in the 'IF Zoom meeting' node to refine which Google Calendar events should trigger a Zoom meeting creation. You can add or remove filters based on event summaries or transparency.
- Connect Zoom: Authenticate your Zoom account in the 'Zoom' node. The 'topic', 'timeZone', and 'startTime' are dynamically populated from the filtered Google Calendar event.
- Calculate Duration: The 'additionalFields.duration' in the 'Zoom' node dynamically calculates the meeting length in minutes based on the start and end times of the Google Calendar event.
Apps Used
Workflow JSON
{
"id": "e2031512-3ef8-41b0-b659-6124b9728a04",
"name": "Automate Your Meetings: Google Calendar to Zoom Integration",
"nodes": 23,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: e2031512-3ef8...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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