Seamless Google Sheets to MySQL Integration
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Automate the synchronization of your Google Sheets data with your MySQL database. This workflow ensures your critical business data is always up-to-date and accessible for analysis.
About This Workflow
This powerful n8n workflow seamlessly bridges the gap between your Google Sheets and your MySQL database, ensuring data consistency and eliminating manual data entry. It's designed to fetch new inquiries from Google Forms, enrich them with relevant details, and then intelligently upsert them into your MySQL table. The workflow also includes logic to compare datasets, identify discrepancies, and update the status in your Google Sheet, providing a comprehensive data management solution. Triggered automatically on a schedule or manually, this integration streamlines your operations by keeping your data synchronized in real-time.
Key Features
- Automated Data Sync: Automatically transfer data from Google Sheets to MySQL.
- Intelligent Data Comparison: Detects and highlights differences between datasets.
- Smart Upsert Functionality: Efficiently updates existing records or adds new ones to MySQL.
- Scheduled or Manual Execution: Run your workflows on a defined schedule or on-demand.
- Customizable Field Mapping: Easily map Google Sheet columns to MySQL fields.
How To Use
- Trigger Setup: Choose between a manual trigger for on-demand execution or a schedule trigger (e.g., every 30 minutes between 6 AM and 10 PM on weekdays) for automated syncing.
- Google Sheets Node: Configure the "Google Sheet Data" node to select your specific Google Sheet document and sheet name. You can filter data based on columns like "DB Status".
- Data Transformation (Set Node): Utilize the "Rename GSheet variables" node to rename and format fields from your Google Sheet (e.g., date formatting, mapping specific questions to database columns like 'occasion', 'email_address', 'event_date', etc.) and assign a 'source_name' (e.g., 'GoogleForm').
- MySQL Data Retrieval (Get Node): Configure the "SQL Get inquiries from Google" node to select data from your MySQL database, specifically for the source name 'GoogleForm'.
- Data Comparison (Compare Datasets Node): Connect the Google Sheets data and MySQL data to the "Compare Datasets" node. Configure it to merge by relevant fields (like 'timestamp' and 'source_name') and skip fields that don't require comparison (like 'record_created', 'record_updated', 'id').
- Conditional Logic (IF Nodes): Use the "No reply too long?" IF node to check if a record is older than 4 hours. Use the "DB Status assigned?" IF node to check if the 'db_status' from the comparison is populated.
- MySQL Upsert (Add MySQL records Node): If the conditions are met, use the "Add MySQL records" node to upsert the data into your MySQL "ConcertInquiries" table, matching on the 'timestamp' field.
- Google Sheets Update (Update GSheet status Node): Update the 'DB Status' and 'Timestamp' in your Google Sheet based on the comparison results.
- Notifications (Send Notifications Node): Optionally, integrate a notification step to alert you of successful syncs or any issues encountered.
Apps Used
Workflow JSON
{
"id": "3c4b9e6d-e5e0-4c39-96f9-4804f182c171",
"name": "Seamless Google Sheets to MySQL Integration",
"nodes": 21,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 3c4b9e6d-e5e0...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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