Automate Your Invoicing with Invoice Ninja and Google Sheets
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Streamline your billing process by automating invoice creation and delivery. This workflow triggers from Google Sheets, leverages Invoice Ninja for professional invoicing, and ensures timely client communication.
About This Workflow
This powerful n8n workflow automates the entire invoicing cycle, from project completion to client payment. It begins by monitoring your Google Sheets for projects marked 'Ready for Invoice'. Upon detection, it seamlessly sends project data to Invoice Ninja via its API to generate a professional invoice. Once the invoice is created, the workflow automatically emails it directly to your client. Finally, it updates your Google Sheet, marking the project status as 'Invoiced', providing a clear audit trail and ensuring efficient financial management. This solution significantly reduces manual effort and speeds up your payment cycles.
Key Features
- Automated Invoice Generation: Create invoices instantly based on Google Sheets triggers.
- Seamless Integration: Connects Google Sheets and Invoice Ninja effortlessly.
- Client Communication: Automatically emails invoices to your clients.
- Status Tracking: Updates project status in Google Sheets for real-time visibility.
How To Use
- Google Sheets Trigger: Configure the 'Google Sheets (Invoice Trigger)' node to watch your specific spreadsheet and column for the 'Ready for Invoice' status. Define which row/cell change should initiate the workflow.
- Invoice Ninja API Integration: Set up the 'HTTP Request (Create Invoice)' node. You'll need to provide your Invoice Ninja API key and the correct endpoint URL for invoice creation. Map the data fields from your Google Sheet to the corresponding fields required by Invoice Ninja (e.g., client details, service description, amount).
- Email Sending Configuration: In the 'Gmail (Send Invoice)' node, connect your Gmail account and specify the recipient's email address (likely from your Google Sheet data), subject line, and body. Ensure you dynamically insert the Invoice Ninja invoice link or PDF attachment.
- Google Sheets Update: Configure the 'Google Sheets (Update Status)' node to locate the relevant row in your Google Sheet and update the project status to 'Invoiced' after the invoice has been sent.
Apps Used
Workflow JSON
{
"id": "7869eb35-f411-4440-a1be-2f6df80d0864",
"name": "Automate Your Invoicing with Invoice Ninja and Google Sheets",
"nodes": 8,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 7869eb35-f411...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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