Automate Your Team's Coffee Breaks with the Mattermost Coffee Bot
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Boost team connection and informal communication by automatically pairing colleagues for virtual coffee chats. This workflow leverages n8n to create balanced groups and schedule meetings, fostering a more engaged and collaborative remote environment.
About This Workflow
The Mattermost Coffee Bot is an n8n workflow designed to foster team cohesion and informal interaction within your organization. Each Monday morning, it automatically identifies users active in a specified Mattermost channel, divides them into balanced groups of three, and announces these pairings. To facilitate these connections, it also generates calendar invites with Google Meet links for each group. This automated process ensures that valuable water cooler moments are preserved in a remote or hybrid work setting, leading to improved morale, idea exchange, and stronger working relationships.
Key Features
- Automated Group Creation: Randomly assigns users into balanced groups for virtual coffee chats.
- Scheduled Weekly Triggers: Kicks off the process every Monday morning, ensuring consistent team interaction.
- Mattermost Integration: Seamlessly retrieves user lists from your Mattermost channels and announces group pairings.
- Google Calendar Invites: Automatically schedules meetings for each group with integrated video conferencing.
- Customizable Group Size: Easily adjust the ideal group size for your team's needs.
How To Use
- Set up the Cron Trigger: Configure the "Weekly trigger on monday" node to your desired Monday time.
- Configure Mattermost Credentials: Provide your Mattermost API credentials in the "Mattermost Cred" credential.
- Specify Mattermost Channel: In the "Greetings" node, replace
Enter Your Channel IDwith the actual ID of your Mattermost channel where users are active. - Adjust Grouping Logic: Modify the
ideal_group_sizevariable in the "Divide into groups" node if you prefer different group sizes. - Set Google Calendar Credentials: Provide your Google Calendar API credentials in the "Google Calendar Cred" credential.
- Select Your Google Calendar: In the "Send calendar invites" node, replace
Enter Your Google Calendarwith the name or ID of your Google Calendar. - Customize Meeting Times: Adjust the
startandendparameters in the "Send calendar invites" node to set your preferred meeting duration. The workflow will attempt to schedule meetings based on these times, but the actual scheduling within the week will depend on the user interactions. - Enable the Workflow: Activate the n8n workflow to start automating your team's coffee breaks.
Apps Used
Workflow JSON
{
"id": "61e582ad-5bba-4ba2-8954-f71d541df181",
"name": "Automate Your Team's Coffee Breaks with the Mattermost Coffee Bot",
"nodes": 22,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 61e582ad-5bba...
About the Author
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Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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