Microsoft Outlook AI Email Assistant
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This workflow intelligently categorizes your incoming Microsoft Outlook emails using AI, automatically organizing your inbox and flagging important messages for action. It saves you time by automating email triage, allowing you to focus on what truly matters.
About This Workflow
Effortlessly transform your Microsoft Outlook inbox into a highly organized and prioritized workspace with this AI-powered email assistant. This n8n workflow connects directly to your Outlook account, intelligently filtering new, uncategorized, and unflagged emails. Leveraging the advanced capabilities of OpenAI's GPT-4o, it analyzes email content against your custom rules and categories, assigning relevant classifications and even setting high importance for actionable messages. Say goodbye to manual sorting and hello to an efficient, AI-driven email management system that keeps you on top of your communications.
Key Features
- AI-Powered Email Categorization: Automatically classify incoming Outlook emails using OpenAI's GPT-4o, understanding context and content.
- Smart Filtering: Processes only unflagged and uncategorized emails, preventing redundant actions and ensuring efficiency.
- Customizable Rules & Categories: Integrate external data sources (like Airtable) to define your own categorization rules and contact lists for personalized email management.
- Automated Priority Setting: Identifies "Action" oriented emails and automatically flags them as high importance in Outlook.
- HTML Sanitization: Cleans email bodies before AI processing to ensure optimal analysis and accurate categorization.
How To Use
- Configure Outlook Credentials: Connect your Microsoft Outlook account to the "Microsoft Outlook23", "Set Category", and "Set Importance" nodes using your Microsoft365 Email Account credentials.
- Set Up OpenAI API Key: Add your OpenAI API credentials to the "OpenAI Chat Model" node.
- Define Rules & Categories: The 'AI: Analyse Email' node is configured to receive dynamic rules from nodes named 'Contact', 'Delete Rules', and 'Categories'. You will need to set up these (likely Airtable or similar database) nodes to feed your custom rules and categories into the AI agent.
- Adjust Email Filters (Optional): In the "Microsoft Outlook23" node, review the "filtersUI" section (
flag/flagStatus eq 'notFlagged' and not categories/any()) to ensure it matches your desired email processing criteria. - Run the Workflow: Manually test the workflow using the "When clicking ‘Test workflow’" trigger to observe its functionality, then activate it on a schedule for continuous, automated email management.
Apps Used
Workflow JSON
{
"id": "c90fa7fe-cd7b-4aa9-b826-70dce962a6b0",
"name": "Microsoft Outlook AI Email Assistant",
"nodes": 20,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: c90fa7fe-cd7b...
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