Automate Your Invoice Workflow: Nextcloud to Email & Telegram
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Streamline your invoice management by automatically fetching invoices from Nextcloud, sending them via email, and receiving instant Telegram alerts. This workflow ensures no invoice is missed and is efficiently archived.
About This Workflow
This n8n workflow is designed to automate the process of handling incoming invoices stored in your Nextcloud instance. It's scheduled to run daily, checking a specified Nextcloud folder for new PDF invoices. Upon detection, the workflow downloads the invoice, sends it via email to a predefined recipient, posts a confirmation message to a Telegram chat, and then moves the processed invoice to an archive folder within Nextcloud. This robust automation ensures efficient invoice processing, timely communication, and organized record-keeping, freeing up valuable time for your business operations.
Key Features
- Automated Invoice Fetching: Automatically retrieves new invoices from a designated Nextcloud folder.
- Email Distribution: Sends downloaded invoices directly via email to specified recipients.
- Instant Telegram Notifications: Provides real-time alerts to a Telegram chat for every processed invoice.
- Intelligent Archiving: Moves processed invoices to a separate archive folder to maintain organization.
- Configurable Parameters: Easily set email addresses, Nextcloud paths, and archive locations.
How To Use
- Configure Default Parameters: Update the 'Set Parameters' node with your 'from_email', 'to_email', 'nextcloud_income' folder path, and 'nextcloud_archive' folder path.
- Connect Your Services: Ensure your Nextcloud, SMTP (for email), and Telegram accounts are properly authenticated within n8n credentials.
- Schedule the Workflow: Adjust the 'Start' node's schedule to your preferred daily running time (currently set to 8 AM).
- Review Nextcloud Path: Verify that the 'List Incoming Invoices' node's 'path' parameter accurately reflects your Nextcloud invoice directory.
- Test the Workflow: Run the workflow manually or wait for the scheduled execution to confirm that invoices are fetched, emailed, notified, and archived correctly.
Apps Used
Workflow JSON
{
"id": "dc48111f-f874-4573-915e-d4ef36b09c14",
"name": "Automate Your Invoice Workflow: Nextcloud to Email & Telegram",
"nodes": 15,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: dc48111f-f874...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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