Automate Your Notion Task Management with Weekly Email Updates
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Streamline your Notion task management by automatically receiving weekly email summaries of your tasks. This workflow ensures you stay on top of deadlines and priorities without manual effort.
About This Workflow
This n8n workflow automates the process of reviewing your Notion tasks. It triggers weekly to fetch all tasks from your Notion database, filters them for those with upcoming or past deadlines, and then compiles this information into a nicely formatted HTML email. The email includes links to your Notion board, highlights overdue tasks, and provides a clear overview of what needs attention. Additionally, a Pushover notification is sent to alert you that the email has been dispatched, ensuring you never miss an important update. This solution is perfect for individuals and teams looking to enhance productivity and maintain organized task tracking.
Key Features
- Weekly Automated Task Reports: Receive email summaries of your Notion tasks every week.
- Deadline Tracking: Automatically identifies tasks that are overdue or have upcoming deadlines.
- Customizable Email Content: Generates an HTML email with your logo, a direct link to your Notion board, and task details.
- Cross-Platform Notifications: Get immediate alerts via Pushover when your weekly update is sent.
- Flexible Triggering: Easily schedule the workflow to run at your preferred time and day.
How To Use
- Trigger Setup: Configure the 'Schedule Trigger' node to run weekly (e.g., every Monday at 9 AM).
- Notion Integration: Connect the 'Notion' node to your Notion account and specify your 'Tasks' database.
- Data Filtering: Use the 'Filter for deadline' node to include tasks with any deadline.
- Deadline Check: Employ the 'If deadline is overdue' node to categorize tasks as overdue.
- Task Sorting & Grouping: Utilize the 'Sort by closest deadline' node to order tasks and 'Aggregate' nodes to group overdue and due-to tasks.
- HTML Generation: Configure the 'HTML for Task' node to format individual task details and the main 'HTML' node to assemble the complete email structure, including dynamic links and images from workflow variables.
- Email Sending: Set up the 'Send Email' node with your SMTP credentials and dynamically populate the 'To' and 'From' fields using workflow variables.
- Optional Notification: Configure the 'Pushover' node to receive a notification when the email has been sent.
Apps Used
Workflow JSON
{
"id": "e1b8c97e-5e65-4208-a1a2-902deb0b44ec",
"name": "Automate Your Notion Task Management with Weekly Email Updates",
"nodes": 15,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: e1b8c97e-5e65...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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