Seamlessly Sync Notion Clients to Clockify for Effortless Time Tracking
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Automate your client management by synchronizing Notion databases with your Clockify account. Ensure your client data is always up-to-date across both platforms, eliminating manual data entry and potential errors.
About This Workflow
This n8n workflow template provides a robust solution for keeping your client lists perfectly aligned between Notion and Clockify. It's designed to automatically fetch active clients from your Notion database and compare them against your Clockify workspace. The workflow intelligently handles creating new clients in Clockify based on Notion entries, and crucially, it can also detect when a client is archived in Notion and update its status accordingly in Clockify. Built with scheduled triggers and clear mapping of data fields, this template streamlines client onboarding and management, ensuring your time tracking data reflects your current project landscape.
This automation is ideal for teams that rely on Notion for project and client management but use Clockify for accurate time tracking. By bridging the gap between these two powerful tools, you gain a unified view of your clients and their associated projects, enhancing operational efficiency and data integrity.
Key Features
- Bi-directional Sync Potential: Automatically create new clients in Clockify when added to Notion and handle archiving.
- Scheduled Automation: Runs on a schedule (e.g., daily at 4 AM) to ensure continuous synchronization.
- Smart Data Mapping: Accurately maps Notion client properties to Clockify client fields.
- Error Handling: Includes mechanisms to stop and report errors for troubleshooting.
- Customizable Triggers: Easily adjust the schedule to fit your workflow needs.
How To Use
- Set up Notion Credentials: Connect your Notion account to n8n.
- Set up Clockify Credentials: Connect your Clockify account to n8n.
- Configure Notion Database: Ensure your Notion database for clients has fields for 'Name', 'Archive' (checkbox), and a property to store the Clockify Client ID (e.g., a text field named 'Clockify Client ID').
- Configure Clockify Workspace: Identify your Clockify Workspace ID.
- Adjust Notion Database ID: Update the
databaseIdin the 'Get active Clients from Notion' node with your specific Notion Clients database ID. - Set Global Workspace ID: In the 'Globals' node, ensure the
workspace_idis correctly populated from the 'Get first workspace ID' node. - Review and Adjust Mapping: Examine the 'Map values' nodes to ensure the fields from Notion are correctly mapped to their corresponding Clockify client properties.
- Activate and Schedule: Enable the workflow and adjust the 'Schedule Trigger' to your preferred frequency.
Apps Used
Workflow JSON
{
"id": "1d520bb7-bb73-4699-af97-1e811101805f",
"name": "Seamlessly Sync Notion Clients to Clockify for Effortless Time Tracking",
"nodes": 28,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 1d520bb7-bb73...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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