Automate Invoice Processing with OCR and Google Sheets
detail.loadingPreview
Streamline your invoice management by automatically extracting data from scanned invoices using OCR and Gemini AI. This workflow then intelligently populates your Google Sheets, saving you valuable time and reducing manual data entry errors.
About This Workflow
This n8n workflow revolutionizes how you handle invoices. It begins by triggering from various sources, including new files in Google Drive, incoming emails with attachments, or even images sent via Telegram. The workflow intelligently identifies and processes image-based invoices. It leverages OCR technology and the power of Gemini API to extract key information such as invoice number, date, vendor, and total amount. This extracted data is then meticulously parsed and formatted before being automatically added to a designated Google Sheet. This end-to-end automation significantly reduces the manual effort involved in data entry and ensures accurate, up-to-date financial records.
Key Features
- Multi-Source Ingestion: Accepts invoices from Google Drive, Gmail attachments, and Telegram images.
- Advanced OCR & AI Extraction: Utilizes Optical Character Recognition and Gemini API for accurate data extraction from images.
- Automated Data Formatting: Transforms raw extracted data into a structured, spreadsheet-ready format.
- Seamless Google Sheets Integration: Automatically adds extracted invoice details to your Google Sheets in real-time.
- Error Handling & Workflow Control: Includes mechanisms for managing potential issues and controlling workflow execution.
How To Use
- Configure Triggers: Set up your preferred trigger nodes (Gmail Trigger, Google Drive Trigger New Files, Telegram Trigger Image) to initiate the workflow when a new invoice arrives.
- Invoice Identification & Preparation: Use nodes like 'Split Out Binary Files' and 'Extract from File' to isolate and prepare the invoice image for processing.
- OCR and AI Extraction: Connect to the 'Gemini API' node, providing a prompt (configured in the 'Prompt' node) to extract specific invoice details. Ensure your Gemini API credentials are set up.
- Data Structuring: Utilize 'JSON to string' and 'Parse string' nodes to convert the AI's output into a usable format.
- Google Sheets Integration: Configure the 'Add to Google Sheets' node with your Google Sheets credentials and specify the target spreadsheet and sheet name to automatically populate the extracted data.
Apps Used
Workflow JSON
{
"id": "9ec69003-2584-4792-82c8-503ddf61c3fa",
"name": "Automate Invoice Processing with OCR and Google Sheets",
"nodes": 17,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 9ec69003-2584...
About the Author
N8N_Community_Pick
Curator
Hand-picked high quality workflows from the global community.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.