Automate Slack Event Management and Google Calendar Sync
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Streamline your event creation and attendee management by automatically processing event requests from Slack and syncing them to Google Calendar. This workflow ensures no event details are missed and attendees are effortlessly added.
About This Workflow
This n8n workflow revolutionizes how you manage events originating from Slack. It intelligently searches for event invitations within specific Slack channels, extracts crucial details, and determines whether a new event needs to be created in Google Calendar. If an event already exists, it can even add new attendees. The automation parses replies for event IDs, handles event creation with comprehensive details, and fetches user information for seamless attendee management. It's designed to prevent duplicate event entries and keep your calendar perfectly synchronized with your team's communication.
Key Features
- Intelligent Slack Event Detection: Automatically finds event requests in designated Slack channels.
- Event Creation & Sync: Creates new events in Google Calendar based on Slack requests.
- Duplicate Prevention: Avoids creating duplicate calendar events by checking for existing event IDs.
- Automatic Attendee Addition: Seamlessly adds users to existing calendar events.
- Rich Event Data Extraction: Parses event titles, times, locations, and descriptions from Slack messages and replies.
How To Use
- Configure Slack Search: Set up the "Search for Invite Requests" node to target the correct Slack channel (e.g.,
#n8n-events) and use specific keywords to identify event invitations (e.g.,in:#n8n-events has::calendar:). - Process Invite Details: The "Get Invite Replies" and "Get Existing Invite EventID" nodes work together to fetch replies to your invite messages and extract any existing event IDs tagged within them.
- Conditional Event Creation: Use the "Should Create Event?" node to check if an event ID was found. If not, proceed to create a new Google Calendar event.
- Create Google Calendar Event: Configure the "Create Event" node with your Google Calendar details and map the extracted Slack message data (title, start/end times, location, description) to the appropriate calendar fields.
- Manage Existing Events: If an event ID is found, the workflow can proceed to fetch event details using "Get Event Details" and then add attendees using "Add Attendee to Event" by mapping the attendee's email from Slack.
- User and Reaction Handling: Utilize nodes like "Get User" and "Extract Invite Reactions" to gather additional information about users involved in the event or reactions to the invite.
Apps Used
Workflow JSON
{
"id": "219b703a-140b-4cb5-8c4d-96e540a0ccc1",
"name": "Automate Slack Event Management and Google Calendar Sync",
"nodes": 27,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 219b703a-140b...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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