Streamlined HR Job Posting with AI-Ready Applicant Tracking
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This n8n workflow automates your HR recruitment by providing a dedicated job application form and automatically pushing candidate data into Airtable. It streamlines the initial screening process, centralizing applicant information and CVs for efficient management and future AI-powered evaluation.
About This Workflow
This powerful n8n workflow is designed to revolutionize how your HR team handles job applications. Starting with a customizable web form, it allows prospective candidates for roles like 'Automation Specialist' to easily submit their details and upload essential documents such as CVs directly. Once submitted, all applicant information, including their name, contact details, years of experience, and a link to their CV, is automatically routed and organized within a dedicated Airtable base. This automation eliminates manual data entry, reduces errors, and ensures that every applicant's data is centrally managed and ready for the next stages of the recruitment pipeline, including potential AI-driven evaluation for fields like 'JD CV score'.
Key Features
- Customizable Job Application Form: Easily create and deploy a dedicated web form for any job opening (e.g., Automation Specialist), capturing all necessary candidate information and supporting CV uploads (PDFs).
- Automated Applicant Data Capture: Instantly capture and process candidate details (name, email, phone, experience, CV link) upon form submission, ensuring no lead is missed.
- Seamless Airtable Integration: Automatically push all collected applicant data into your Airtable 'Applicant Tracker' base, centralizing candidate information for easy access and management.
- AI-Ready Foundation: Lays the groundwork for advanced candidate evaluation, preparing data for future integration with AI models for scoring, screening, or shortlisting based on job description matching.
How To Use
- Configure the Form Trigger Node: Customize the 'On form submission' node with your specific job description (e.g., for an Automation Specialist) and adjust the required fields if necessary. Publish the form to get your unique application URL.
- Connect to Your Airtable Base: In the 'Airtable' node, select your desired Airtable Base (e.g., 'Simple applicant tracker') and the target table (e.g., 'Applicants') where you want candidate data to reside.
- Map Form Fields to Airtable Columns: Ensure that the data mapping in the 'Airtable' node correctly links the incoming form fields (like Name, Email, CV Link) to the corresponding columns in your Airtable table.
- Activate the Workflow: Once configured, activate the workflow to start receiving and processing job applications automatically. Share your generated form link with potential candidates.
- (Optional) Extend with AI Evaluation: Add subsequent nodes (e.g., OpenAI, custom HTTP request to an LLM) after the Airtable node to process the uploaded CVs or candidate details using AI for advanced evaluation and update fields like 'JD CV score' in Airtable.
Apps Used
Workflow JSON
{
"id": "87cb61a4-2c96-4b44-9e84-ca94c395a0bc",
"name": "Streamlined HR Job Posting with AI-Ready Applicant Tracking",
"nodes": 7,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 87cb61a4-2c96...
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