Automate Your Expense Tracking and Approval with Telegram and Google Sheets
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Streamline your financial management by automating the recording and approval of income and expenses. This workflow uses Telegram for input and notifications, and Google Sheets for data storage and tracking.
About This Workflow
This n8n workflow provides a robust solution for automating expense and income tracking, designed to integrate seamlessly with your daily communication tools. By leveraging Telegram as the primary interface, users can easily submit financial entries. The workflow intelligently detects message types, validates input formats, and categorizes data as either income or expense. Income entries are automatically saved to a Google Sheet, with immediate confirmation sent back to the user via Telegram. For expenses, the system initiates an approval process, notifying a supervisor for review and decision. Approved expenses are then updated in Google Sheets, and the user is informed of the outcome. This system significantly reduces manual data entry, minimizes errors, and accelerates approval cycles, freeing up valuable time for both individuals and managers.
Key Features
- Instant Income Recording: Automatically log income directly into your Google Sheet via a Telegram message.
- Automated Expense Submission: Submit expenses through Telegram, with options for immediate approval or a multi-step review process.
- Smart Input Validation: Ensures data is entered in the correct format, reducing errors and rework.
- Configurable Approval Workflows: Route expenses to supervisors for review and approval directly within the workflow.
- Real-time Notifications: Receive immediate feedback on recorded income, expense status, and approval decisions.
How To Use
- Set up Telegram Incoming Webhook: Configure the
Telegram - Incoming Webhooknode to receive messages from your Telegram bot. - Define Input Handling: Utilize the
Detect Message TypeandRoute by Input Typenodes to differentiate between commands (like/start) and financial data entries. - Configure Income/Expense Options: Use the
Show Income/Expense Optionsnode to guide users on how to input their financial data. - Validate and Parse Data: Implement
Validate Input FormatandExtract Data Typeto ensure correct data entry and categorize it as income or expense. - Connect to Google Sheets: Configure the
Save Income to SheetandSave Expense to Sheetnodes with your Google Sheets credentials and specify the target sheet and columns for data insertion. - Implement Approval Workflow (for Expenses): Use
Notify User Expense Pending,Send Approval Request, and subsequent nodes to manage the expense approval process, including updating the sheet and notifying users of the outcome. - Provide Input Format Guidance: Use
Show Income Input FormatandShow Expense Input Formatto send example formats to users via Telegram, ensuring clarity on how to input data correctly. - Configure Telegram Notifications: Set up the
Telegramnodes for all user feedback, including confirmations, status updates, and approval results.
Apps Used
Workflow JSON
{
"id": "870b99c4-bc3a-4350-9162-32d2329e4590",
"name": "Automate Your Expense Tracking and Approval with Telegram and Google Sheets",
"nodes": 11,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 870b99c4-bc3a...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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