Zoom AI Meeting Assistant: Automate Meeting Summaries & Tasks
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Automatically transform your Zoom meeting transcripts into concise summaries, actionable tasks, and key dates. This workflow leverages AI to digest meeting discussions and delivers a neatly formatted email directly to participants, ensuring no detail is missed.
About This Workflow
Tired of the manual grind of sifting through meeting notes and recordings? This n8n workflow steps in as your intelligent AI meeting assistant, streamlining your post-meeting process. It seamlessly connects with Zoom to fetch the transcript of your latest meeting, then intelligently processes the dialogue to extract critical information. Using an integrated AI model (implicitly part of this template, for generating structured output), it distills the conversation into a clear summary, identifies actionable tasks, and highlights important dates. Finally, it compiles this crucial information into a professionally styled HTML email and sends it directly to the meeting's participants, saving valuable time and ensuring everyone is aligned.
Key Features
- Automated Zoom Transcript Retrieval: Effortlessly pulls the full transcript from your most recent scheduled Zoom meetings.
- Intelligent AI Summarization: Leverages AI (via an integrated node) to distill lengthy transcripts into concise summaries, clear tasks, and key dates, based on the conversation.
- Dynamic Participant Identification: Automatically identifies the meeting participants, using the first attendee's email for directed communication.
- Customizable HTML Email Delivery: Sends professional, well-structured meeting summaries and action items directly to attendees' inboxes.
- Robust Error Handling: Includes safeguards to stop the workflow and provide an error message if a recording or transcript is unavailable.
How To Use
- Set up Zoom Credentials: Add your Zoom OAuth2 credentials to the 'Zoom: Get data of last meeting' and 'Zoom: Get transcript file' nodes. This grants n8n permission to access your Zoom account and retrieve meeting data and transcripts.
- Configure Email Service: Provide your email sending credentials (e.g., SMTP, Gmail, Outlook) in the 'Send meeting summary' node to enable the workflow to dispatch emails to participants.
- Integrate AI Service (Assumed): Ensure your workflow includes and configures an AI node (e.g., OpenAI, Anthropic, Google Gemini) capable of summarizing text and structuring its output into sections for summary, participants, tasks, and dates, as this is crucial for the workflow's core function. (This node is implicitly referenced but not detailed in the provided JSON snippet).
- Run the Workflow: Initially, trigger the workflow manually using 'When clicking ‘Test workflow’' for setup verification. For ongoing automation, consider replacing the manual trigger with a scheduled trigger (e.g., daily) or a webhook connected to Zoom meeting events.
Apps Used
Workflow JSON
{
"id": "b9046d7a-d02c-4b05-9f9c-5669b9160a67",
"name": "Zoom AI Meeting Assistant: Automate Meeting Summaries & Tasks",
"nodes": 14,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: b9046d7a-d02c...
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