Zoom AI Meeting Assistant: Automated Summaries & Follow-ups
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Effortlessly transform your Zoom meeting transcripts into concise AI-powered summaries, action items, and key dates. This workflow automates the entire process, delivering professionally formatted follow-up emails directly to participants.
About This Workflow
Never miss a detail or struggle with post-meeting follow-ups again. This powerful n8n workflow connects directly to your Zoom account, automatically fetching the latest meeting transcript. It intelligently processes the raw transcript, preparing it for an (inferred) AI model to extract key information like meeting summaries, identified tasks, and important deadlines. Finally, it crafts a beautifully structured HTML email, complete with all the crucial insights, and sends it to meeting participants, ensuring everyone is aligned and ready for next steps. This automation saves valuable time, boosts productivity, and enhances meeting effectiveness.
Key Features
- Automated Zoom Transcript Retrieval: Automatically fetches the complete transcript of your latest scheduled Zoom meetings.
- Intelligent Transcript Processing: Cleans and formats raw transcript data, removing timestamps and headers, making it ready for AI analysis.
- AI-Powered Summary Generation (Requires AI Model Node): Prepares data to generate concise summaries, action items, and important dates from meeting discussions.
- Dynamic Participant Identification: Automatically identifies meeting participants to correctly address follow-up emails.
- Professional HTML Email Delivery: Sends well-structured, easy-to-read meeting summaries directly to participants' inboxes.
How To Use
- Configure Zoom Credentials:
- Add your Zoom OAuth2 API credentials in n8n. These will be used by the
Zoom: Get data of last meeting,Zoom: Get transcript file, andZoom: Get participants datanodes.
- Add your Zoom OAuth2 API credentials in n8n. These will be used by the
- Insert AI Model Node (Crucial for Summary Generation):
- Crucially, insert an AI model node (e.g., OpenAI, Anthropic, or a custom HTTP request to an LLM) between the "Format transcript text" and "Sort for mail delivery" nodes.
- Configure this AI node to take the
transcript(from "Format transcript text") and potentiallyparticipants(from "Zoom: Get participants data") as input. - Instruct the AI to generate a structured output containing:
- A title for the meeting summary.
- A list of participants.
- A concise meeting summary.
- A list of action items/tasks.
- A list of important dates/deadlines.
- Ensure the AI node's output is assigned to a variable named
outputthat can be accessed by the "Sort for mail delivery" node (e.g.,$json.output). TheFormat to htmlnode expects a multi-line string with sections separated by double newlines (\n\n).
- Configure Email Sending:
- Ensure your n8n instance has email sending configured (e.g., via SMTP credentials). This is used by the
Send meeting summarynode.
- Ensure your n8n instance has email sending configured (e.g., via SMTP credentials). This is used by the
- Test and Activate:
- Run a test of the workflow to ensure transcripts are fetched, the AI (once added) generates the desired output, and emails are sent correctly.
- Activate the workflow. You can change the "When clicking ‘Test workflow’" node to a scheduled trigger or a webhook to automate it further.
Apps Used
Workflow JSON
{
"id": "4ec04bd4-78b7-4a98-9692-4d6d44781178",
"name": "Zoom AI Meeting Assistant: Automated Summaries & Follow-ups",
"nodes": 11,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 4ec04bd4-78b7...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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